How We Renovate with Property Managers' Schedules in Mind

In property management, time is money. Every day a unit sits empty, revenue is lost. And when renovation projects run long, tenants lose patience and leasing teams lose ground. That’s why, at DOCI, we structure our renovation process around one priority: your schedule.

Whether you're turning over a single unit or coordinating a multi-building update, your timelines are tight and our job is to make sure your project doesn’t fall behind. Here’s how we stay in sync with your operations from day one.

We Plan Around Your Lease Turnovers

One of the biggest frustrations for property managers is wasted time between tenants. Often, contractors don’t factor in your leasing calendar. They schedule based on their availability, not yours — which can leave units in limbo.

At DOCI, we do it differently.

Here’s our approach:

• We ask for your leasing schedule up front
  
  
• We identify key turnover dates and work backwards
  
  
• We set start dates that align with tenant move-outs
  
  
• We stage material orders and crew availability in advance
  
  

Why it matters:
You avoid costly “dead days” where the unit is vacant but untouched. Instead, renovations begin when they should immediately after keys are returned so your next tenant walks into a move-in-ready space.

We Build Locked-In Timelines with Room for the Unexpected

Construction is full of variables. Materials ship late. Weather shifts. Old plumbing surprises you. But that doesn’t mean your whole schedule should unravel.

DOCI projects are built on firm timelines with built-in buffer zones.

What this looks like:

• Milestone-based scheduling (demo, install, finish work)
  
  
• Contingency planning for key dependencies
  
  
• Daily and weekly reviews of project pace
  
  
• Real-time communication when anything changes
  
  

We don’t just tell you when the job should finish. We plan how to get there and what we’ll do if the unexpected shows up.

Why it matters:
You can make accurate leasing projections. You can schedule cleaners, inspectors, or showings without guesswork. And if something shifts, you’ll hear from us first not from an angry tenant or frustrated leasing agent.

We Keep You Updated Every Week (Or More Often)

Property managers shouldn’t have to chase updates. You’ve got enough on your plate. That’s why we commit to regular, scheduled communication that’s structured, complete, and proactive.

Our typical update includes:

• Current project status (by room, by milestone)
  
  
• Photos of in-progress work
  
  
• Notes on upcoming steps or decisions
  
  
• Any risks or issues and their resolutions
  
  

We deliver this via your preferred method email, shared platform, or text and we’re always available to answer follow-up questions.

Why it matters:
No more wondering “what’s going on at that unit?” You’ll know because we told you. That clarity lets you plan confidently, avoid surprises, and stay in control of your timeline.

We Assign a Dedicated Point of Contact

Renovation chaos often comes from too many people not on the same page. The painter tells you one thing, the plumber says another, and no one owns the schedule.

At DOCI, every project has a single point of contact someone who knows your building, your deadlines, and your preferences.

This person is responsible for:

• Coordinating all subcontractors
  
  
• Managing the schedule
  
  
• Communicating directly with you
  
  
• Escalating decisions when needed
  
  
• Ensuring quality across every stage
  
  

You’re not stuck navigating a phone tree or guessing who to call. One person, one conversation, one result.

Why it matters:
Streamlined communication reduces stress, speeds up decisions, and eliminates finger-pointing. You get answers fast and accurate from someone who understands your goals.

We Understand the Bigger Picture

Renovations aren’t isolated projects. They’re part of your property’s bigger strategy turning over a high-demand unit, hitting your budget cycle, or preparing for seasonal leasing surges.

We don’t just look at your unit. We look at your calendar.

We help with:

• Sequencing renovations across multiple units or buildings
  
  
• Timing projects around major move-in/move-out windows
  
  
• Coordinating with leasing teams for access and showings
  
  
• Avoiding noise or disruption during peak hours or events
  
  

Why it matters:
You’re not just hiring a crew you’re partnering with a team that respects your entire operation. That means fewer conflicts, smoother transitions, and better performance.

Conclusion: Your Schedule Is Our Blueprint

At DOCI, we don’t just renovate. We deliver finished units on your terms, on your timeline, and with zero surprises.

We know how much pressure property managers face. That’s why we build our systems to support yours with start dates that match your turnovers, timelines you can count on, updates that keep you in control, and a team that respects every hour.

👉 Ready to renovate on your schedule? Let’s talk.

Frequently Asked Questions (FAQs)

How does DOCI align with lease turnovers?

We plan renovation start dates based on your tenant move-out calendar, ensuring work begins promptly to reduce vacancy time and avoid delays.

What if something unexpected happens during the renovation?

We build contingency into every project plan and notify you immediately if issues arise. We’ll present clear options and timelines to keep your project on track.

How often will I get updates on the project?

We provide structured weekly updates with progress reports, photos, and any decision points. You can opt for more frequent communication if preferred.

Who do I contact during the renovation process?

You’ll work directly with a dedicated project manager who handles the full scope of your renovation. They’re your go-to for all scheduling, updates, and questions.

Can DOCI manage multiple unit renovations at once?

Yes. We’re equipped to coordinate large-scale renovations across multiple units or buildings, all while maintaining quality and staying aligned with your property’s unique schedule.

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